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Referencing, and RefWorks and EndNote

An overview of the UHI Harvard referencing system, and the RefWorks and EndNote reference management tools

Introduction

There are two ways of managing and displaying your references in Microsoft Word:

The choice will likely be down to personal preference, although if you are referencing large a large number of sources and likely to reuse them across various assignments or research then we would recommend using Refworks and RCM.

This guide will help you get started with either option.

Microsoft Word referencing tool

Please note this guidance only applies to the Microsoft Word desktop version/app. It is not possible to use these features on the web version of Word 365 as Microsoft do not support it. If you only have access to the web version, please use Refwork's Citation Manager as described further down this page, or install free Microsoft Office for UHI Staff and Students.

On UHI computers, Harvard Cite Them Right has already been installed in Word. In the referencing styles list it is called: Harvard - UHI CTR. There are also instructions avaialble for installing it on personal devices.

Although this feature complies as closely as possible with Cite Them Right 12th edition, reference lists constructed using this method should be checked against Cite Them Right website or textbook before submission.

Cite them right word

 

 

 

 

 

 

 

 

Known Issues - the "et al" problem

Although the Word tool is as accurate as possible, there is a known issue with how it deals with in-text citations for multiple authors. The following guidance applies to any resource that has four or more authors.

In Cite The Right Harvard, a citation with four or more authors should appear as follows:

(Petit et al. 2020) : Note that "et al" should be italicised as shown.

However, the Word tool produces citations with four or more authors as:

(Petit et al., 2020) : Along with with "et al" appearing in standard font, there is also an unnecessary comma.

 

Follow these steps to change the affected citations to ensure they match the Cite Them Right Harvard standard.

Once you have finished your assignment, generate your reference list as usual, then next to any in-text citations with “et al”, select the down arrow and the option to “Convert citation to static text”.

convert to static text

Once it’s static text, change et al., to et al.

eat al change

Repeat this change for any other citations that contain four or more authors.

Then save your document.

It is not currently possible to fix this issue in Microsft Word. The tool is there to aid your referencing process and is as accurate as possible, but please ensure you check your citations and reference list against the Cite Them Right guidelines before submission.

Refworks Citation Manager

If Refworks Citation Manager (RCM) is not already available in Word, you can add it by following these simple steps:

Open Word

Go to Insert > Get Add-ins

Select Admin Managed

install RCM add-in

 

 

 

 

 

 

 

 

 

 

 

Select Refworks Citation Manager and then Add at the foot of the screen.

You will now have a new tab in Word called RCM.

Select RCM and login with your Refworks credentials.

RCM login

You can now login using your UHI institutional username and password by searching 'highlands' and clicking the resulting link.

login using uhi details

 

This short video provides an overview of using Refworks Citation Manager in Micorosft Word.